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Intlexl

Compare

Where Intlexl fits, and where it does not.

Each comparison says when staying put is the right call. Where moving makes sense, the migration page shows what carries over.

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Stay or switch

The honest case, for each tool.

Each comparison starts with when staying put is the better call. Here are both sides at a glance.

Smartsheet

Stay if

  • Your work is sheet-shaped and per-sheet reporting is enough.
  • Your sheets lean heavily on cross-sheet references you do not want to rebuild.
  • You do not need resource capacity or rollups across programmes.

Consider Intlexl if

  • You rebuild the same rollup reports by hand every cycle.
  • Resource allocation lives in a separate spreadsheet from the work.
  • Chasing status updates is a standing cost for your project managers.
How moving from Smartsheet works

Microsoft Project

Stay if

  • Deep resource levelling and advanced scheduling are the core of your practice.
  • Your delivery model depends on desktop files and offline scheduling.
  • A small number of specialists own the schedule and that works well.

Consider Intlexl if

  • Schedules are accurate but stale because updates wait on one person.
  • Stakeholders need cross-project views the scheduling tool does not produce.
  • Capacity clashes surface after the fact rather than as plans change.
How moving from MS Project works

Excel

Stay if

  • The project list is small and one owner maintains the workbook comfortably.
  • Ad hoc modelling matters more than shared structure and permissions.
  • You do not need multi-user editing, history or approvals.

Consider Intlexl if

  • Several versions of the truth circulate by email.
  • Reporting means consolidating workbooks by hand each cycle.
  • No one can say who is over-allocated next month without rebuilding a sheet.
How moving from Excel works

Whichever tool you use today

What Intlexl adds on top of the grid.

Keeping status current
The Status Chaser agent finds overdue, unfinished tasks, asks each owner in the app on a cadence you set, and records the answer, so a project manager is not the chase.
Visibility across projects
Dashboards, reports and the resource manager read across every plan in scope, so cross-project views are a live rollup rather than a report assembled by hand.
Resource capacity
Owners carry percentage allocations. The resource manager turns owners and dates into weekly utilisation per person, with over-allocation flagged.
Acting on what the data shows
Six PM agents run at Observe, Propose or Act, per agent. Every output is marked Automated or AI, and anything that changes your data waits for a person unless an administrator has enabled Act.

FAQ

Questions people ask.

For PMOs, yes. Intlexl starts from the same familiar grid and adds what a PMO usually builds around it: live dashboards and reports across projects, a resource manager that turns owners and dates into weekly load, and six PM agents that chase status and forecast slips. You can import Smartsheet sheets with an API key.

It keeps the schedule logic a PMO relies on: four dependency types with lag, a calculated critical path and what-if through the assistant. It adds live multi-user editing, dashboards and capacity. Teams that depend on deep resource levelling or offline desktop files may be better staying where they are. Project files saved as XML (MSPDI) import as sheets.

No. Sheets import from and export to Excel, and the grid keeps formulas, copy and paste and familiar editing. What changes is that owners, dates and dependencies become real fields, so rollups, capacity and agents work without rebuilding the workbook.

Tasks and their outline, predecessors as dependencies, people as members and columns as typed columns. The import shows how each column will land and flags anything approximate before it writes.

Bring one plan. See it run.

In 30 minutes we set up a workspace like yours and show sheets, Gantt, dashboards, capacity and a PM agent at work.

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